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Join Garman Builders

At Garman Builders, we build more than homes—we build teams, relationships, and lasting impact. We’re seeking an Operations Executive Assistant to partner with our Chief Operating Officer (COO) in driving operational excellence and organizational alignment across our company.

This role is ideal for a proactive, organized, and growth-minded professional who thrives in a fast-paced, purpose-driven environment. If you’re energized by turning vision into action and helping leaders operate at their highest level, this is your opportunity to make a meaningful difference.

Purpose of the Role

The Operations Executive Assistant provides high-level strategic and administrative support to ensure the COO’s time, communication, and focus align with company goals. You’ll help manage priorities, streamline operations, and support leadership execution across departments anticipating needs, organizing information, and driving accountability on key initiatives.

Manage and prioritize the COO’s calendar, inbox, meetings, and workload to ensure focus on the highest-impact strategic priorities.

Anticipate needs by preparing materials, data, agendas, and communications that support clear, timely decision-making.

Represent the COO with professionalism and discretion in all correspondence and interactions.

Track key commitments and drive follow-up to ensure deadlines, deliverables, and action items are consistently met.

Serve as the central point of contact for inquiries to the COO, exercising sound judgment in routing, responding, or escalating as needed.

Coordinate communication and alignment between the COO, department leaders, and cross-functional teams to ensure smooth workflow and organizational clarity.

Draft executive-level communications, SOPs, summaries, and leadership materials that accurately reflect the COO’s voice and uphold company culture.

Plan and support leadership meetings by coordinating agendas, presentations, reports, and concise post-meeting summaries that reinforce accountability and progress.

Monitor key projects and initiatives under the COO’s leadership, tracking status, next steps, and potential bottlenecks.

Maintain the COO’s Action Item list and follow-up systems to ensure clear ownership, visibility, and continuity across teams.

Support leadership engagement, onboarding for new leaders, and development initiatives that strengthen collaboration and performance.

Maintain up-to-date Scopes of Work and documentation for trade partners; coordinate communications and follow-ups with external partners.

Gather and summarize feedback or operational insights to help identify workflow or process improvements.

Represent the COO in select meetings or communications as directed, ensuring accurate follow-through and alignment.

Recommend improvements to workflows, communication practices, and coordination processes within the COO’s scope.

Uphold confidentiality, professionalism, and integrity while modeling Garman Builders’ Core Values and the principles of “The 7 Habits of Highly Effective People.”

Maintain strong organization and communication skills with exceptional attention to detail and a proactive, solutions-oriented mindset.

Communicate with trade partners, vendors, and external stakeholders on behalf of the COO, representing Garman Builders with excellence.

Click Here to Apply: 

Equal Employment Opportunity

It is the policy of Garman Builders to provide equal employment opportunities without regard to race, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender, gender identity, genetic information, age, disability, marital status, pregnancy, veteran status, or any other characteristic protected by applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

Job Purpose
The AI Innovation & Systems Architect is the organization’s strategic and operational leader responsible for modernizing Garman Builders’ business systems through intelligent automation, integrated software solutions, and thoughtfully applied AI. This role identifies where technology can reduce complexity, improve reporting, strengthen decision-making, and streamline operations—while honoring the craftsmanship, values, and human touch that define the Garman experience.
Serving as a bridge between operations, IT, and executive leadership, this role designs the system architecture that supports long-term scalability. They ensure that new technologies complement existing processes, preserve proven workflows, and elevate the performance of every department. AI is introduced intentionally at key decision points where it can provide guidance, analytics, or prediction, while automations improve throughput and accuracy across the broader workflow.


Reporting Relationship
Reports directly to the Vice President of Operations.

Key Responsibilities:
Strategic AI Integration & Alignment
· Lead discovery, planning, and execution of AI-related pilots, from research and vendor sourcing through implementation and evaluation.
· Partner with department heads to assess pain points and map potential AI-powered solutions that integrate automation and workflows to improve efficiency, accuracy, and responsiveness.
· Build and maintain an AI roadmap aligned with company-wide strategic goals and growth priorities.

Systems Development & Process Optimization
· Design and implement intelligent automations for internal workflows.
· Oversee the development and implementation of an AI strategy to power a company-wide Garman-specific search engine that surfaces documents, updates, and knowledge from SharePoint, servers, and internal tools.
· Collaborate with IT and systems vendors to ensure future AI scalability and maintenance.

Training, Adoption & Change Management
· Lead internal education efforts to improve AI literacy across teams, including use of large language models, co-pilots/agents, and task-specific tools.
· Create and deliver onboarding for new AI tools, including SOPs, security protocols, and best practices.
· Support departments in building internal champions and sustainable AI usage habits.
· Monitor adoption rates and adjust rollout approaches to maximize value and minimize disruption.

Risk Management, Data Ethics & Security
· Evaluate and vet third-party AI tools for compliance with Garman’s data security, privacy, and ethical standards.
· Partner with leadership to establish responsible guidelines and monitor for risks such as bias, automation overreach, or data leakage.
· Maintain documentation of systems, decisions, and protocols to ensure transparency and traceability.

Innovation Scouting & Market Positioning
· Stay current with emerging technologies and trends in AI, machine learning, and process automation as they relate to construction, customer experience, and supply chain.
· Make proactive recommendations on new tools or capabilities that help Garman leapfrog inefficiencies or gain a market advantage, including identifying and phasing out outdated systems or workflows.
· Evaluate the competitive landscape to ensure Garman’s AI posture is ahead of industry standards and contributes to its brand as the builder of choice.

Accountability
· Deliver successful AI pilots and implementations that align with strategic goals.
· Ensure AI tools and automations adhere to Garman’s data security, privacy, and ethical standards.
· Support sustainable adoption of AI tools through training and change management.
· Maintain clear documentation to ensure transparency and ongoing governance.
· Contribute to keeping Garman competitive through informed recommendations and industry awareness.

Expectations
· Deliver a 12-18 month AI roadmap that is aligned with our company priorities.
· Approach AI implementation with a focus on efficiency, accuracy, and operational improvement.
· Communicate effectively across teams and support users through training and onboarding.
· Stay informed about emerging AI and automation technologies relevant to Garman’s operations.
· Uphold Garman’s craftsmanship, core values, and human-centered approach in all implementations.

Authority
· Lead AI-related pilots and implementations from discovery through evaluation.
· Recommend AI-powered solutions and workflow automations across departments.
· Evaluate and vet third-party AI tools for compliance with company standards.
· Develop and implement onboarding materials, SOPs, and training related to AI tools.
· Collaborate with IT and vendors to guide system scalability and integration decisions.

Relationships:
Internal
· Department heads and operational teams for identifying needs and implementing solutions.
· IT department and system vendors for technical alignment, integration, and scalability.
· Leadership team regarding risk management and AI strategy.
· All teams receiving AI literacy support and training.
External
· Third-party AI vendors and tool providers.
· Industry sources and partners to maintain awareness of trends and competitive positioning.

Requirements
Qualifications & Requirements
· 5+ years of experience in an IT or Operations role.
· Proven experience managing digital transformation or tool implementation projects.
· Strong analytical and strategic thinking skills.
· Excellent communication and project management skills.

Click here to apply.

Equal Employment Opportunity

It is the policy of Garman Builders to provide equal employment opportunities without regard to race, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender, gender identity, genetic information, age, disability, marital status, pregnancy, veteran status, or any other characteristic protected by applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

We’re looking for Carpenters who are self-motivated, hardworking, and committed to excellent craftsmanship. The position is full time with overtime opportunities and requires a PA driver’s license. 

All inquiries are kept confidential. Click here to apply.

Equal Employment Opportunity

It is the policy of Garman Builders to provide equal employment opportunities without regard to race, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender, gender identity, genetic information, age, disability, marital status, pregnancy, veteran status, or any other characteristic protected by applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

We’re looking for Framers who are self-motivated, hardworking, and committed to excellent craftsmanship. The position is full time with overtime opportunities and requires a PA driver’s license. 

All inquiries are kept confidential. Click here to apply.

Equal Employment Opportunity

It is the policy of Garman Builders to provide equal employment opportunities without regard to race, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender, gender identity, genetic information, age, disability, marital status, pregnancy, veteran status, or any other characteristic protected by applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

This application helps us connect with talented candidates who are interested in joining our team, even when a specific position may not be open right now. We’ll review your information and keep it on file for future consideration as new opportunities arise.

Click here to apply.

We encourage you to keep an eye on our Careers Page (https://www.garmanbuilders.com/careers) for current openings that match your skills and interests.

We appreciate your interest in being part of Garman Builders!